Custom AI Assistants That Know Your Business

Get an AI assistant trained specifically on your company's knowledge, processes, and data. More than just a chatbot - a true business intelligence partner.

The Knowledge Management Problem

Most businesses struggle with institutional knowledge:

Information silos across different departments and systems
Expertise gaps when key employees are unavailable
Slow decision-making due to time spent searching for information
Inconsistent responses to customer and internal inquiries
Knowledge loss when employees leave the company

Our Custom AI Assistant Solution

We build AI assistants that understand your specific business, trained on your data, processes, and expertise to provide intelligent support 24/7.

What Makes Our AI Assistants Different

Deep Business Knowledge

Trained on your company's documents, processes, and data
Understanding of your industry terminology and context
Knowledge of your products, services, and customer base
Integration with your existing systems and workflows

Continuous Learning

Learns from every interaction and conversation
Updates knowledge base with new information automatically
Adapts to changing business processes and requirements
Improves responses based on user feedback

Enterprise-Grade Security

On-premise deployment options for sensitive data
Role-based access control and permissions
Audit trails for all interactions and decisions
Compliance with industry regulations and standards

Real Results from Real Clients

Real Estate Team Case Study

Challenge: Real estate team struggling with lead qualification and property matching

Solution:

Built AI assistant trained on property database and market knowledge
Integrated with CRM for automatic lead scoring and routing
Created property recommendation engine based on buyer preferences
Automated initial consultation and needs assessment

Results:

45% increase in lead conversion rates
60% reduction in time spent on lead qualification
85% accuracy in property matching recommendations
30% increase in average deal value

Manufacturing Company Success

Challenge: Technical support team overwhelmed with complex product inquiries

Solution:

Trained AI on technical documentation and troubleshooting guides
Created diagnostic workflows for common issues
Integrated with inventory and parts management systems
Built escalation protocols for complex problems

Results:

70% of technical inquiries resolved without human intervention
50% reduction in support ticket response time
90% customer satisfaction with AI-assisted support
25% reduction in support team workload

Core Capabilities

Knowledge Base Intelligence

Document analysis and information extraction
Multi-format support (PDFs, Word docs, spreadsheets, databases)
Semantic search across all company knowledge
Context-aware responses based on conversation history
Source attribution with links to original documents

Business Process Automation

Workflow integration with existing business systems
Task automation based on conversation triggers
Decision support with recommendations and analysis
Data visualization and reporting capabilities
Multi-step process guidance and execution

Communication & Collaboration

Natural language conversations in multiple languages
Voice interaction for hands-free operation
Team collaboration with shared knowledge and insights
External communication with customers and partners
Meeting transcription and action item extraction

Analytics & Insights

Usage analytics and performance monitoring
Knowledge gap identification and recommendations
Conversation analysis for business insights
Performance optimization suggestions
ROI tracking and value measurement

Implementation Process

Phase 1: Discovery & Analysis (Week 1-2)

Business requirements analysis and use case definition
Knowledge audit and data source identification
Security and compliance requirements assessment
Integration planning with existing systems

Phase 2: AI Training & Development (Week 3-4)

Custom AI model training on your specific data
Knowledge base structuring and optimization
Conversation flow design and testing
Security implementation and testing

Phase 3: Integration & Testing (Week 4-5)

System integration and API connections
User interface development and customization
Performance testing and optimization
Security and compliance validation

Phase 4: Deployment & Training (Week 5-6)

Gradual rollout to pilot users
Team training and onboarding
Performance monitoring and adjustment
Full deployment and optimization

Technology Stack

AI & Machine Learning

Large Language Models (GPT-4, Claude, custom models)
RAG (Retrieval-Augmented Generation) for knowledge grounding
Fine-tuning on your specific business data and terminology
Multi-modal AI for text, voice, and document processing

Knowledge Management

Vector databases for semantic search and retrieval
Document processing and information extraction
Real-time knowledge base updates and synchronization
Version control and knowledge lineage tracking

Integration & Security

Enterprise APIs for seamless system integration
SSO and identity management integration
End-to-end encryption for data protection
Audit logging and compliance monitoring

Use Cases by Department

Sales & Marketing

Lead qualification and scoring automation
Product recommendations based on customer needs
Competitive analysis and positioning support
Proposal generation with relevant case studies
Customer research and account planning

Customer Support

Instant problem resolution with knowledge base access
Escalation protocols for complex issues
Customer history analysis and personalized responses
Product training and onboarding assistance
Feedback collection and analysis

Operations & Management

Process documentation and guidance
Decision support with data analysis
Resource planning and optimization
Compliance monitoring and reporting
Performance analytics and insights

Human Resources

Employee onboarding and training assistance
Policy and procedure guidance
Performance review data and insights
Recruitment support and candidate evaluation
Benefits and compensation information

Service Packages

Professional Package - €3,500/month

Single-department AI assistant
Up to 10,000 documents in knowledge base
Basic integrations (CRM, email, calendar)
Standard security features
Email and chat support

Enterprise Package - €6,500/month

Company-wide AI assistant
Unlimited documents and data sources
Advanced integrations and custom APIs
Enhanced security and compliance features
Dedicated account manager and priority support

Custom Enterprise Package - Starting at €12,000/month

Multiple specialized AI assistants
Custom model development and training
White-label and multi-tenant options
On-premise deployment capabilities
24/7 support with SLA guarantees

Deployment Options

Cloud-Based Deployment

Fast setup and deployment (2-3 weeks)
Automatic updates and maintenance
Scalable infrastructure and performance
Pay-as-you-use pricing model

On-Premise Deployment

Complete data control and security
Compliance with strict industry regulations
Custom hardware and infrastructure
Higher initial investment with long-term cost benefits

Hybrid Deployment

Sensitive data remains on-premise
General AI capabilities in the cloud
Best of both worlds for security and performance
Flexible data routing and processing

Success Metrics

Productivity Improvements

40-70% reduction in information search time
60-80% faster response to customer inquiries
50-65% improvement in decision-making speed
25-40% increase in employee productivity

Knowledge Management

90%+ accuracy in information retrieval
Consistent responses across all team members
Reduced dependency on individual expertise
Better knowledge retention and transfer

Business Impact

Improved customer satisfaction scores
Faster problem resolution and support
Better decision-making with data insights
Scalable expertise without additional hiring

Security & Compliance

Data Protection

End-to-end encryption for all data
Role-based access control and permissions
Data anonymization and privacy protection
Secure data deletion and retention policies

Compliance Standards

GDPR, CCPA, and HIPAA compliance options
SOC 2 Type II certification
Industry-specific compliance frameworks
Regular security audits and assessments

Enterprise Security

SSO integration with existing identity systems
Multi-factor authentication and access controls
Network security and firewall protection
Incident response and recovery procedures

Getting Started

Week 1: Free AI readiness assessment and use case analysis Week 2-3: Knowledge audit and AI training data preparation Week 4-5: AI assistant development and testing Week 6: Deployment, training, and optimization

Integration Capabilities

Business Systems

CRM (Salesforce, HubSpot, Pipedrive)
ERP (SAP, Oracle, Microsoft Dynamics)
Help Desk (Zendesk, ServiceNow, Freshdesk)
Document Management (SharePoint, Google Drive, Dropbox)

Communication Platforms

Microsoft Teams and Slack integration
Email platforms and calendar systems
Video conferencing tools (Zoom, WebEx)
Internal wikis and knowledge bases

Data Sources

Databases (SQL Server, MySQL, PostgreSQL)
File systems and network drives
Cloud storage platforms
APIs and web services

Ready to Build Your AI-Powered Business?

Stop letting valuable knowledge stay locked away in documents and individual minds. Our custom AI assistants make your entire company's expertise available instantly to everyone who needs it.

What you get:

Instant access to all company knowledge
Consistent, accurate responses to any question
Automated support for complex business processes
Continuous learning and improvement
Enterprise-grade security and compliance

Contact us for a free AI readiness assessment and discover how a custom AI assistant can transform your business operations.